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Tame The Paperwork, Save The Trees

Every office building has a room with rows of file cabinets stuffed to capacity with papers – financial documents, customer files, order forms, proposals, contracts, and so much more. You are also likely to find a hefty amount of paperwork in your employees’ offices, including new paperwork or duplicate copies of what is stored elsewhere. Add to this paper-filled office scenario the likelihood of multiple offices as your business makes acquisitions or expands into new regions. Instead of fighting the onslaught of paperwork, implement a centralized management solution to tame the paperwork beast and save a few trees.

A comprehensive enterprise resource planning (ERP) solution, like Microsoft Dynamics® GP, can reduce the amount of paper that gets pushed around the office or multiple offices. This single solution connects all of your business operations including financials, supply chain and inventory, manufacturing and distribution operations, as well as human resources and payroll activities. In addition, Microsoft Dynamics GP can be used as the central repository for data for one office, as well as multiple offices as your business grows. You can manage financials, for example, for each individual business location while also maintaining a view of your business as a whole.

Moving away from paper and into electronic data management can save time and the expense of making duplicate copies of reports and data, as well as the delays associated with interoffice mailing of paper reports or manually emailing colleagues. Instead, you and your team can have direct access to the role-based information that is needed to complete your respective job tasks. You can monitor invoices or inventory directly from the ERP solution and have real-time data for making strategic business decisions. You can also use any of the built-in workflows, or customize your own, to streamline common tasks. When tasks are completed with consistency, which can be difficult when you manage several office locations, you can be confident in your data and improve the productivity of your team while also reducing the volume of paper in the file cabinets.

Offices will always store their fair share of papers stuffed in file cabinets; however, you won’t waste time looking for the data you need to run your business when you implement an ERP solution. Contact OTT, Inc. for more information about saving time, paper, and trees, with Microsoft Dynamics GP.

By OTT, Inc., a Microsoft Dynamics Partner out of Minnesota

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