Microsoft Dynamics GP helps companies manage ERP data

You Can’t Ignore Weaknesses in Business Technology for Long

Business is good, which means production lines are humming, products are getting shipped and customers are getting attention. It looks like everyone from the front office through the back warehouse are busy, and that’s a good sign. The last thing you want to do is disrupt the flow of a busy business. However, even a seemingly small problem with business technology can quickly grow into a larger problem if not corrected early. Here’s why you can’t ignore weaknesses in business technology for long.

Don’t Let Small Problems Become Bigger, Costly Ones

Small businesses may not have difficulty managing inventory with specialty software or spreadsheets, especially if the product line is limited and fairly straightforward. However, with growth, you may find the need to increase production, which means burning through raw materials faster. You may also find customers have certain preferences or customizations, or you may expand product lines. These changes complicate procurement plans and inventory management.

Relying on employees to perform physical inventory counts takes time. There is also risk for mistakes from the count to the data entry that follows. On the other side of your business, sales representatives are taking new orders every day. Reconciling information as orders come in and as products go out, while using specialty software or spreadsheets, becomes increasingly time-consuming and complicated.

Taking a proactive approach to procurement and managing inventory gets murky without real-time, reliable data. Your procurement team doesn’t know when to place an order for raw materials or be confident with the quantity to order. You could just as easily experience frustrating stock-outs, as you purchase more raw materials than you really need. A few of the mistakes that can happen as a result of inaccurate, outdated inventory information includes production shut-downs, backorders and stocking obsolete inventory – all costly to your business.

Current, Reliable Data is Essential to a Strong Business

As your business grows, small problems become big ones. There could be weaknesses with inventory management, sales and customer orders, financial transactions, or other areas of your business. At the root of many growing pains is the challenge of maintaining current, reliable data. Specialty software, spreadsheets and disconnected systems make it harder to capture and use data. A growing business needs all of your attention. You don’t have time to chase down information and validate it to make critical decisions.

Modern business management systems, including innovative enterprise resource planning (ERP) solutions, will centralize core business data. Today’s ERP systems are affordable and can be implemented quickly and efficiently, with little to no business interruption. The faster you can replace inefficient, outdated systems with a modern ERP solution, the faster you can gain control and insight over data from across your organization. With key metrics at your fingertips, you will be able to streamline operations, realize cost-savings and time-savings, and position your business for growth.

Get Ahead of Your Data With ERP

While you don’t want to disrupt the flow of a busy business, you can’t let small problems grow into bigger ones. Get ahead of your data and position your business for strong growth with ERP. Contact OTT, Inc. for guidance with finding and deploying the right ERP solution that will support your unique business needs today and for years to come.


Initial implementation of Microsoft Dynamics GP with associated modules was successfully tested and implemented in 60 days. "Our new system has increased efficiency, allowed us to integrate our operations, improved inventory tracking and accuracy, streamlined purchase and sales order processing, generated cost savings, saved time, and facilitated our growth into an industry leader. The ease of administration of Dynamics GP, its collaborative environment and information management, and OTT, Inc.'s commitment to helping Salon Innovations succeed has fueled that growth.” Sam Hanson, Finance Manager, Salon Innovations